SAR Redaction Services
We provide UK based subject access request redaction services that specialise in the secure handling of your SAR request. Skip the learning curve and meet your statutory deadlines with 100% confidence.
A fully ICO-compliant SAR redaction service from just £300, turnaround in as little as 3 working days. Get a quote in seconds using our online calculator below.
Using advanced content fingerprinting to identify duplicates, we catch 40-50% more duplicates than standard methods, significantly reducing SAR redaction costs.
Individual emails are converted to PDF and combined chronologically into a single document (oldest to newest). This transforms a scattered SAR response into a coherent timeline, allowing all parties to see how the events actually unfolded.
Secure Document Upload: Simply upload your files to our secure portal, and that’s it – you’re done. Unlike self-service redaction tools, there’s nothing left for you to click through, configure or review.
Our specialists handle the entire redaction process from here—it really is that simple…
Content Fingerprinting
Advanced duplicate detection greatly reduces document volume, saving on SAR redaction costs.
Chronological Email Timeline
As standard, individual emails are organised into a logical timeline that are easier to review for all parties.
3-5 Day Turnaround
From just £300, disclosure ready SAR redaction services in as little as 3 working days.
Why Our SAR Redaction Service Beats DIY Tools
Redaction tools promise convenience, but you’ll spend days learning the software, troubleshooting technical issues and second-guessing whether you’ve caught everything. Our UK based SAR redaction service handles the entire process.
Simply upload your files to our secure portal. From there, it’s entirely in our hands – a trained specialist prepares and redacts every document, not an algorithm.
Skip the software learning curve and eliminate the “time drain” on your team, let us handle the SAR redaction.
Common Redaction Services We Provide:
• ICO Compliant Subject Access Requests (SAR)
• Employment tribunal disclosures
• HR grievance and disciplinary matters
• Legal proceedings and litigation support
• Freedom of Information (FOI) Requests for public sector organisations
• Typical turnaround: 3 working days (larger projects may take longer)
• From as little as £300 per SAR
For a friendly consultation, connect with our team at hello@excelnexus.co.uk and discover how our subject access request redaction services can benefit you.
Transparent SAR Redaction Pricing
No licence costs. No subscription fees. No surprises. Simple per-page SAR redaction pricing.
Don’t know your page count?
No problem, we appreciate email exports etc are impossible to tell how many pages are held within. Simply upload your files and we’ll analyse the dataset, provide an analysis with an exact page count and confirm your SAR redaction quote within 24 hours – completely free with no obligation.
Here are some real world examples to perhaps give you an idea of cost of our subject access request redaction services:
SAR redaction — example prices
| Pages | Total | Per page |
|---|---|---|
| 500 | £300 | £0.60 |
| 600 | £350 | £0.58 |
| 700 | £400 | £0.57 |
| 800 | £450 | £0.56 |
| 900 | £500 | £0.56 |
| 1,000 | £550 | £0.55 |
| 1,250 | £650 | £0.52 |
| 1,500 | £750 | £0.50 |
| 2,000 | £950 | £0.48 |
Progressive pricing — the more pages you have, the lower your average cost per page. Please use the calculator below for your exact figure.
Minimum 500 pages.
Estimated total
£300
£0.60 per page · 500 pages
Over 10,000 pages — please contact us for a quote.
Minimum charge £300 (the first 500 pages at £0.60). The more pages you have, the lower your average cost per page. Over 10,000 pages, please contact us for a quote.
SAR Redaction Pricing Page Bands:
Progressive pricing means the more pages you have, the lower your average cost per page:
- First 500 Pages (0 - 500) @ £0.60 per page.
- Next 500 Pages (501 - 1,000) @ £0.50 per page.
- Next 1,000 Pages (1,001 - 2,000) @ £0.40 per page.
- Next 1,000 Pages (2,001 - 3,000) @ £0.30 per page.
- Next 2,000 Pages (3,001 - 5,000) @ £0.20 per page.
- Next 5,000 Pages (5,001 - 10,000) @ £0.10 per page.
• Unlimited Mailboxes
• Email Redaction
• PDF Redaction
• 3 – 5 Day Turnaround
• Minimum Project: £300
• *Digital Documents
Important Notes:
*Digital documents only: Pricing applies to typed digital files (Emails, Word docs, PDFs, etc). Scanned PDFs or handwritten documents require additional processing and will incur a small processing fee. This will be itemised in the analysis report/quotation.
Professional & permanent redaction: Using a non-destructive workflow, we work on copies of your data to ensure your originals remain untouched. Redactions are permanently ‘burnt’ into the final PDF export—removing the text and underlying metadata entirely so it can never be recovered.
Deduplication included: Using advanced content fingerprinting, we remove over 99% of duplicate emails, on average this reduces our clients file counts by upto 20%, saving them significant processing costs.
Excel redaction: Spreadsheet redaction requires additional processing and will incur a small processing fee due to complexity (multiple sheets, data volume, etc.). This will be itemised in the analysis report/quotation.
More than 10,000 pages? Contact us for a custom SAR redaction quote.
Our Subject Access Request Redaction Process
Complete Dataset Processing
We handle the entire SAR redaction workflow from start to finish:
1. Data Access
We provide a secure, encrypted link that allows you to upload files directly. This provides bank-grade security without any technical know how on your part.
You do not need to organise your files at all, just place all documents into a folder and let us itemise them. For example, there is no need to unpack any PST/MSG/MBOX or Zip files.
Very important , for faster processing and lower costs, please keep any “relevant” email attachments separately, rather than embedded within email files. When emails are exported with attachments included, they frequently contain documents completely unrelated to the subject (sensitive company reports, circulars, marketing materials) which add unnecessary volume and cost.
2. Email Processing
Individual emails (whether from PST or EML etc), are converted to PDF and combined chronologically per email across all mailboxes into a single document (oldest to newest). This transforms scattered emails into a coherent timeline, allowing all parties to see how the events unfolded, rather than piecing together individual files.
3. PDF Document Consolidation
Standalone PDF files are merged into a single consolidated PDF document for easier navigation and review.
4. Word Document Conversion
Word documents are converted to PDF format and merged as one, these are kept as separate files to preserve document integrity and formatting.
5. Supporting Materials
Excel spreadsheets, images and other file types are retained in their original formats to maintain functionality and readability.
6. Professional Redaction
Third-party names, addresses, email addresses, phone numbers and sensitive data identified and permanently redacted. Manual quality assurance on every page.
7. Compliant Delivery
Your requester receives logically grouped PDFs, not 1,000 individual files scattered across folders. A clear, well-structured redacted SAR that meets ICO standards.
Quotation Accepted:
Simply provide the requester’s personal details (name, address, email, phone number, employee ID, etc). We identify and redact all other third party instances throughout the documents – leaving the requester’s visible as it’s their information, they’re entitled to it.
Lastly, you don’t need to tell us where to redact or mark up pages.
Typical turnaround: 3 – 5 days (larger projects may take longer).
What We Redact in a SAR
- Third-party names and personal details
- Email addresses and phone numbers
- Postal addresses
- National Insurance numbers
- Medical information (non-requester)
- Financial details (non-requester)
- Any other sensitive personal data
The data subject’s information remains visible – we only redact third-party personal data.
How We Redact an Email
In the below example email, redactions are applied according to structured disclosure rules.
- Third-party email addresses are redacted as they identify an individual (e.g. jane@example-company.com, jane99@gmail.com)
- Generic or company addresses remain visible (e.g. hr@example-company.com, info@example-company.com)
- Job titles are redacted when they can reasonably identify a specific individual (e.g. CEO, General Manager).
- Mobile numbers are redacted, while company landlines are retained.
- Personal names within the body text are redacted, whereas the requester (“Tom Smith”) is retained for context.
From: Jane Doe <jane.doe@example-company.com >
To: John Doe <john.doe@example-company.com >
CC: HR <hr@example-company.com >
Date: 19 Nov 2019, 20:49
Subject: Re: Tom Smith
John ,
Following the conversation yesterday between Tom and Rachael , I want to get the full facts before I make a decision on Tom’s future at the company.
Regards,
Jane Doe
CEO
Example Company
London, United Kingdom
mob: 01234567890
+44 (020) 555-2019
Do You Need a DPO?
Short answer: Probably not.
For a standard subject access request redaction, a lot of organisations get quoted thousands just for a Data Protection Officer to review what needs to be included in the scope. In most cases, that step adds a huge cost without adding real value. The truth is, most SAR redaction projects don’t need that level of oversight.
You already know your data. You understand your case. That’s usually more than enough to decide what should and shouldn’t be included before the redaction process. A DPO may be necessary if you’re dealing with highly complex legal requirements, an active ICO investigation or data that crosses multiple countries with different rules.
But for standard SARs or employee grievances? It’s often overkill.
That’s where our redaction service comes in — a fast, accurate SAR redaction without unnecessary extras.
Simple, practical and far more cost-effective.
Why Choose Our SAR Redaction Service?
- Transparent Pricing – Know your costs upfront, no hidden fees
- Complete Service – Data organisation, redaction and compliant delivery
- Unlimited Mailboxes – Process 1 or 100 at the same per-page rate
- Fast Turnaround – 3 – 5 days for most projects
- ICO Compliant – Meets “readily accessible” standards
- No Extra DPO Costs – Avoid expensive third-party review fees
Ready to Get Started?
Contact us to get a free page count and quote today.
No obligation. No hidden costs. Just clear, transparent SAR redaction pricing.
Have questions or need more details? Reach out to us today at hello@excelnexus.co.uk or on 0161 513 2735 for more information on how we can assist with your Subject Access Requests (SAR).
As an experienced subject access request redaction provider, we are committed to providing high-quality, ICO compliant, cost-effective SAR redaction services tailored to your specific task.
Feeling Overwhelmed by a SAR Request?
A Subject Access Request doesn’t have to mean handing over every email and spreadsheet in your company. In fact, doing so increases your costs and exposes sensitive business information unnecessarily.
We’ve developed a SAR Triage Guide to help you identify what is actually personal data versus routine business records. Follow our simple filters to reduce your document pile, protect your company’s information, and significantly lower your redaction costs.
Read our SAR Triage Guide: How to Reduce Your Redaction Costs →